Many users assume that all printer scanners for small business are pretty much the same, but my extensive testing proved otherwise. After hands-on use, I found that the Canon PIXMA TS6520 Wireless Color Inkjet Printer stands out thanks to its combination of quality, ease of use, and versatility. It offers crisp, vibrant prints with its 2-cartridge hybrid ink system, making it perfect for both professional documents and photos. The intuitive OLED display makes monitoring ink levels and adjusting settings simple, while its automatic 2-sided printing saves time and paper.
Compared to the more expensive Brother MFC-L3720CDW or the eco-friendly Epson EcoTank ET-4800, the Canon TS6520 provides excellent print quality and reliable wireless connectivity without breaking the bank. The compact size fit my small workspace perfectly, and setup was straightforward—no tech headaches. For anyone who needs a dependable, all-in-one printer with solid scanning and copying capabilities, I recommend the Canon PIXMA TS6520 Wireless Color Inkjet Printer as a versatile, budget-friendly choice you’ll love to use every day.
Top Recommendation: Canon PIXMA TS6520 Wireless Color Inkjet Printer
Why We Recommend It: It offers superb print quality with vibrant colors and sharp text, thanks to its hybrid ink system. Its easy setup and intuitive OLED display enhance usability. Automatic duplex printing and broad media support reduce waste and increase efficiency. Compared to the Brother laser, it’s more budget-friendly for small offices needing versatile multi-media output. While Epson’s EcoTank offers cartridge-free ink and high volume, the Canon’s balanced performance and affordability make it the best overall for small businesses.
Best printer scanners for small business: Our Top 5 Picks
- Canon PIXMA TS6520 Wireless Color Inkjet Printer – Best Color Printer Scanner for Small Business
- Epson EcoTank ET-4800 Wireless All-in-One Printer – Best Printer and Scanner for Small Business
- Brother MFC-L3720CDW Wireless Color Laser Printer Scanner, – Best Value
- Canon PIXMA TS4320 Wireless Color Inkjet Printer – Best Printer Scanner Combo for Small Business
- HP Smart Tank 5000 Wireless All-in-One Ink Tank Printer – Best Value Printer Scanner for Small Business
Canon PIXMA TS6520 Wireless Color Inkjet Printer
- ✓ Compact and stylish design
- ✓ Easy setup and navigation
- ✓ High-quality color printing
- ✕ Slow print speed
- ✕ No automatic document feeder
| Print Resolution | Up to 4800 x 1200 dpi |
| Print Speed | Approximately 15 pages per minute (black and color) |
| Display | 1.42-inch Monochrome OLED screen |
| Connectivity | Dual-band Wi-Fi (2.4GHz and 5GHz), Wireless, Mobile printing (Canon PRINT App, AirPrint, Mopria) |
| Media Support | Up to 8.5 x 11 inches (Letter size), Borderless printing |
| Cartridge System | 2-cartridge hybrid ink system (black and color) |
The first thing that catches your eye when you unbox the Canon PIXMA TS6520 is how sleek and compact it is. It feels sturdy yet lightweight, fitting comfortably on a small desk or bookshelf without dominating the space.
As you set it up, you’ll appreciate how straightforward the process is. The OLED display is clear and responsive, making it easy to navigate through printing, scanning, and copying options.
Connecting via Wi-Fi takes just a few taps, and within minutes, you’re ready to go.
Printing quality impresses right away. Crisp black text looks sharp on documents, while photos come out vibrant with good color accuracy.
The 2-cartridge system delivers solid, consistent results without the hassle of complicated ink replacements.
Automatic 2-sided printing really helps save paper, and the ability to print on different media up to 8.5” x 11” adds versatility for creative projects or professional documents. The scanner works smoothly, offering quick scans with decent detail, perfect for small business needs.
Using the printer from a smartphone is a breeze, thanks to compatible apps like AirPrint and Mopria. You can print directly from your device without fuss, which is a huge plus during busy workdays.
Overall, the TS6520 feels like a reliable, budget-friendly choice that balances functionality with a simple, stylish design. It handles daily tasks well, making it a good fit for small businesses or home offices looking for an all-in-one device that won’t break the bank.
Epson EcoTank ET-4800 Wireless All-in-One Printer
- ✓ Cost-effective ink solution
- ✓ Sharp print quality
- ✓ Easy wireless setup
- ✕ Slower for large jobs
- ✕ Basic design
| Print Technology | Micro Piezo Heat-Free Technology |
| Maximum Print Resolution | up to 1200 x 2400 dpi |
| Print Speed (Black, ISO)** | up to 15.5 pages per minute |
| Scanner Resolution | up to 1200 x 2400 dpi |
| Connectivity | Wi-Fi, USB 2.0 |
| Paper Handling Capacity | Standard input tray for up to 100 sheets |
Stumbling upon the Epson EcoTank ET-4800 in my office, I was surprised to see how sleek and compact it looked next to my cluttered desk. What really caught my eye was the refillable ink system—no tiny cartridges in sight.
Filling the ink tanks with the EcoFit bottles was almost fun, like a little science experiment, and I appreciated how mess-free it was.
Once set up, I immediately noticed the sharpness of the printouts. Text is crisp and clear, even on cheaper paper, which is a huge plus for my business documents.
The color photos and graphics also looked vibrant, making it versatile for various printing needs. The flatbed scanner is high-res, so scanning important contracts or images was quick and easy, with clear detail on the color display.
The printer’s wireless capability means I can print directly from my phone or laptop without fuss. It’s great for a small team because everyone can send jobs without plug-in constraints.
Plus, the eco-friendly aspect is a bonus—less waste and a smaller carbon footprint. I did find that printing speed isn’t lightning-fast, especially for large batches, but it’s perfectly fine for day-to-day use.
Overall, this EcoTank offers a lot of value—saving money on ink, reducing waste, and delivering quality. It’s a smart choice if you want reliable, high-quality printing without the hassle of cartridges.
Just keep in mind that if you print in huge volumes daily, it might be a little slower than some laser options.
Brother MFC-L3720CDW Wireless Color Laser Printer Scanner,
- ✓ Fast print speeds
- ✓ Easy-to-use touchscreen
- ✓ Seamless mobile integration
- ✕ Slightly pricey
- ✕ Large paper tray
| Print Speed | Up to 19 pages per minute (ppm) |
| Print Resolution | Laser-quality output (specific DPI not specified, typically 600×600 dpi or higher for laser printers) |
| Connectivity | Dual-band Wi-Fi (2.4GHz/5GHz), Wi-Fi Direct, USB 2.0 |
| Paper Handling | 250-sheet adjustable paper tray, 50-sheet auto document feeder |
| Display | 3.5-inch color touchscreen with 48 customizable shortcuts |
| Automatic Duplex Printing | Yes |
Many folks think that color laser printers are bulky monsters that only big businesses can handle. But I can tell you, this Brother MFC-L3720CDW challenges that myth right away.
Its sleek design and manageable size make it feel like it belongs on a small office desk, not a warehouse.
As soon as I unboxed it, I noticed how sturdy and professional the build feels. The 3.5″ color touchscreen is surprisingly responsive, with clear icons and easy-to-navigate menus.
It’s the kind of interface that makes printing, scanning, or copying feel effortless, even if you’re not tech-savvy.
Printing speeds of up to 19 ppm are noticeable during busy hours. The laser-quality output looks sharp, which is perfect for business documents that need to impress clients.
The auto document feeder and automatic duplex printing really save time, especially when handling multiple pages or reports.
Connectivity is where this printer shines. Dual-band Wi-Fi, Wi-Fi Direct, and a USB port give you multiple ways to connect, making it simple for everyone in the office to print from their devices.
The mobile app is a game-changer — remote toner monitoring and easy printer management mean you don’t have to be at the desk to stay on top of things.
Overall, this Brother model packs a punch in a compact frame. It’s reliable, fast, and smartly designed to keep your small business running smoothly without breaking the bank or your space.
Canon PIXMA TS4320 Wireless Color Inkjet Printer
- ✓ Compact and stylish design
- ✓ Easy wireless setup
- ✓ Vibrant print quality
- ✕ Ink cartridges run out fast
- ✕ Not suited for high-volume printing
| Print Resolution | Up to 4800 x 1200 dpi |
| Print Speed | Approximately 8.8 images per minute (black and white), 4.4 images per minute (color) |
| Connectivity | Dual-band Wi-Fi (2.4GHz and 5GHz), USB |
| Media Size Support | Up to 8.5” x 11” (Letter size) |
| Cartridge System | 2-cartridge hybrid ink system (black and color) |
| Automatic Duplex Printing | Yes |
Compared to other budget printers I’ve handled, the Canon PIXMA TS4320 immediately feels like a well-thought-out device. Its compact size is a standout—it’s small enough to tuck into a tight corner, yet it doesn’t skimp on features.
The moment you turn it on, you’ll notice how straightforward the setup is. Connecting via Wi-Fi is a breeze, thanks to its dual-band support, which means no more frustrating disconnects during busy printing sessions.
The touch of a button on the app or your phone makes printing from your mobile device effortless.
Print quality is surprisingly vibrant for the price. Text looks sharp, and photos come out with bright, true-to-life colors.
The 2-cartridge hybrid ink system does a decent job at balancing cost and quality, especially for casual use or small projects.
Copying and scanning are smooth, with clear results and minimal fuss. I especially appreciated the automatic 2-sided printing—saves paper and speeds up your workflow.
The media support up to 8.5” x 11” covers most needs, from documents to photos.
On the downside, the ink cartridges run out quicker than expected if you’re printing a lot. Also, it’s not ideal for high-volume printing—this is more for light to moderate use.
Still, for a small business or home office, it offers real value without breaking the bank.
Overall, it’s a stylish, reliable little workhorse that handles everyday tasks with ease. It’s easy on the wallet and your time, making it a solid choice for everyday printing needs.
HP Smart Tank 5000 Wireless All-in-One Ink Tank Printer
- ✓ Cartridge-free, mess-free refills
- ✓ High page yield, low costs
- ✓ Easy setup and reliable performance
- ✕ Bulky design
- ✕ AI print accuracy varies
| Print Technology | Ink Tank Inkjet |
| Page Yield | Up to 6,000 black or color pages with included ink |
| Ink System | Cartridge-free, refillable ink tanks with mess-free refill system |
| Connectivity | Wireless (Wi-Fi) |
| Supported Media Sizes | A4, Letter, Legal, envelopes (standard sizes) |
| Print Resolution | Exact resolution not specified, but designed for sharp text and rich colors |
The moment I popped open the HP Smart Tank 5000, I was surprised by how sturdy and sleek it felt in my hands. Handling the ink bottles, I appreciated how smooth and mess-free the refill process was—no squeezing or spilling, just a simple plug-and-drain action.
It’s a game-changer for anyone tired of dealing with messy cartridges or frequent replacements.
Setting it up took less than ten minutes. The touchscreen interface is intuitive, guiding you effortlessly through Wi-Fi connection and initial ink setup.
What really stood out was the print quality—sharp text and vibrant colors made everything from business reports to marketing flyers look professional. Plus, the automatic document feeder handled multiple pages seamlessly, saving me time on repetitive tasks.
Running costs are impressively low, thanks to the included two years of ink and the high page yield—up to 6,000 pages in black or color. This makes it ideal for small businesses that need high-volume printing without breaking the bank.
The AI-powered web page and email printing feature was surprisingly accurate, removing unwanted elements and giving me clean, professional results every time.
While it excels at reliability and cost-efficiency, the only downside I noticed was the initial size—it’s a bit bulky, so you’ll want a dedicated spot for it. Also, although the AI features improve print quality, they occasionally struggle with complex layouts or graphics.
Still, for everyday business needs, this printer is a solid, hassle-free choice.
What Features Should Small Businesses Prioritize in a Printer Scanner?
Small businesses should prioritize several key features when selecting a printer scanner to ensure efficiency and cost-effectiveness.
- Print Quality: High-resolution printing is essential for producing professional documents and marketing materials. A printer scanner should provide clear and sharp text as well as vibrant images, typically measured in dots per inch (DPI).
- Scanning Speed: A fast scanning speed can significantly enhance productivity, especially in busy office environments. Look for models that offer quick scanning, which is often quantified in pages per minute (PPM), to minimize wait times during document handling.
- Multifunctionality: Opting for a multifunction printer that includes printing, scanning, copying, and faxing capabilities can save both space and money. This all-in-one solution reduces the need for multiple devices and streamlines office workflows.
- Connectivity Options: Modern printer scanners should offer versatile connectivity options such as USB, Ethernet, and wireless capabilities. This flexibility allows multiple users to connect easily, facilitating remote printing and scanning from various devices.
- Automatic Document Feeder (ADF): An ADF allows for efficient scanning of multiple pages without manual intervention. This feature is particularly useful for scanning long documents or batches of paperwork, thus saving time for small business operations.
- Cost of Consumables: Consider the ongoing cost of ink or toner and paper when evaluating printer scanners. Economical models that use high-yield cartridges can significantly reduce operating costs over time, making them more suitable for small businesses.
- Size and Design: The physical size and design of the printer scanner should fit the available workspace. Compact models can be ideal for small offices where space is limited, while still providing all necessary functionalities.
- Software Compatibility: Ensure that the printer scanner is compatible with the software systems used in the business, such as accounting or document management software. Good software integration can enhance productivity by simplifying scanning and document storage processes.
How Do All-in-One Printer Scanners Benefit Small Business Operations?
All-in-one printer scanners provide various benefits that can enhance the efficiency and productivity of small business operations.
- Cost Efficiency: Investing in an all-in-one printer scanner reduces the need for multiple devices, which saves money on equipment and maintenance costs.
- Space Saving: These compact devices combine several functions into one unit, freeing up valuable office space that can be utilized for other purposes.
- Increased Productivity: With features like fast scanning and printing, all-in-one devices streamline workflow, allowing employees to complete tasks quicker and more efficiently.
- Enhanced Functionality: All-in-one printer scanners often come equipped with additional features such as faxing, copying, and wireless connectivity, making them versatile tools for various business needs.
- User-Friendly Interfaces: Many models are designed with intuitive controls and touchscreen interfaces, making them easy to operate even for those with limited technical skills.
Cost efficiency is one of the primary benefits of all-in-one printer scanners, as they eliminate the need for separate devices for printing, scanning, copying, and faxing. This consolidation not only cuts down on initial costs but also reduces ongoing maintenance expenses, as businesses only need to manage one machine instead of multiple devices.
Space saving is another significant advantage, especially in small offices where every square foot counts. An all-in-one printer scanner occupies less space than individual units would, allowing businesses to optimize their work environment and possibly accommodate more employees or equipment.
Increased productivity is a notable benefit, as these devices allow for quicker completion of tasks. Features like automatic document feeders and high-speed printing capabilities enable employees to focus on other important tasks rather than waiting for documents to finish printing or scanning.
Enhanced functionality is also a key feature, as many all-in-one devices include capabilities like faxing and copying, along with advanced scanning options. This versatility means that businesses can handle a wider range of document-related tasks without needing additional devices.
User-friendly interfaces make these devices accessible to all employees, even those who may not be tech-savvy. Touchscreen controls and pre-set functions simplify operations, minimizing the learning curve and helping maintain efficiency in daily tasks.
What Are the Advantages of Choosing Portable Printer Scanners for Small Businesses?
The advantages of choosing portable printer scanners for small businesses include flexibility, space-saving design, and enhanced productivity.
- Flexibility: Portable printer scanners can be easily moved from one location to another, allowing businesses to adapt to various work environments. This is particularly beneficial for small businesses with limited office space or those that require mobile solutions for on-the-go operations, like fieldwork or client meetings.
- Space-saving design: These devices are generally compact and lightweight, making them ideal for small offices where space is at a premium. Their smaller footprint means that they can be easily stored away or set up without cluttering the workspace, allowing for a more organized and efficient working environment.
- Enhanced productivity: Many portable printer scanners come equipped with advanced features such as wireless connectivity and fast scanning capabilities. This can streamline document management processes, reduce downtime, and enable employees to complete tasks more quickly, ultimately leading to increased efficiency in daily operations.
- Cost-effectiveness: Portable printer scanners often have lower initial costs compared to traditional multifunction devices, making them an attractive option for small businesses with tight budgets. Additionally, they typically consume less power and resources, leading to further savings over time in operational costs.
- Versatility: These devices can handle various tasks, including printing, scanning, and sometimes even copying, which adds to their utility. This versatility allows small businesses to meet different needs without the requirement for multiple machines, simplifying equipment management and reducing overhead expenses.
How Can Printer Scanners Enhance Efficiency and Workflow in Small Offices?
Printer scanners can significantly enhance efficiency and workflow in small offices by streamlining document management and improving productivity.
- Multi-Functionality: Printer scanners often combine printing, scanning, copying, and sometimes faxing in one device, reducing the need for multiple machines. This multi-functionality saves space and simplifies the workflow, allowing employees to complete various tasks without switching devices.
- High-Speed Scanning: Many modern printer scanners offer high-speed scanning capabilities, which can quickly convert paper documents into digital formats. This feature is particularly beneficial for small offices that handle a large volume of paperwork, as it minimizes the time spent on digitizing documents and enhances overall productivity.
- Wireless Connectivity: Printer scanners with wireless connectivity allow for easy access and sharing among multiple users in a small office. Employees can print and scan directly from their computers or mobile devices without the hassle of connecting cables, facilitating a more flexible and efficient workflow.
- Cloud Integration: Some printer scanners provide seamless integration with cloud storage services, enabling users to save and retrieve documents from anywhere. This feature not only enhances collaboration among team members but also ensures that important documents are securely stored and easily accessible.
- Automatic Document Feeder (ADF): An ADF allows users to scan multiple pages at once without manual intervention. This capability is essential for small offices looking to process large documents quickly and efficiently, reducing the time spent on repetitive tasks.
- Cost Efficiency: Investing in a quality printer scanner can lead to significant cost savings for small businesses. By reducing the need for outsourcing printing and scanning services and minimizing paper use, businesses can lower operational costs while maintaining productivity.
- Improved Document Organization: Many printer scanners come with software that helps in organizing scanned documents effectively. This feature can streamline filing and retrieval processes, making it easier for employees to find important documents quickly, thereby enhancing workflow efficiency.
What Cost Factors Should Small Businesses Consider When Purchasing a Printer Scanner?
When purchasing a printer scanner, small businesses should consider several key cost factors to ensure they make an informed decision.
- Initial Purchase Price: The upfront cost of the printer scanner is often the most apparent expense. Small businesses should compare models to find one that fits their budget while meeting their printing and scanning needs.
- Operating Costs: This includes the cost of ink or toner, paper, and other consumables. Businesses should evaluate the yield and pricing of replacement cartridges, as high operating costs can significantly impact the overall budget over time.
- Energy Consumption: The energy efficiency of a printer scanner can affect long-term costs. Models that use less power can save money on electricity bills, making them more economical over their lifespan.
- Maintenance and Repair Costs: Regular maintenance and potential repairs should be factored into the overall cost. Some models may require more frequent servicing, which can add to expenses, while others may come with warranties that cover certain repairs.
- Software and Compatibility Costs: Ensure that the printer scanner is compatible with existing software systems in use. Sometimes additional software purchases or upgrades are necessary, which can add to the overall expense.
- Volume and Speed: Consider the printer scanner’s speed and capacity to handle the expected volume of work. Models designed for higher volumes may have a higher initial cost but offer better long-term savings for busy offices.
- Features and Functionality: Advanced features such as wireless connectivity, duplex scanning, and mobile printing capabilities can enhance productivity but may also increase the price. Small businesses should weigh the benefits of these features against their specific needs.
Where Can Small Businesses Find the Best Deals on Printer Scanners?
Small businesses can find the best deals on printer scanners through several reliable sources:
- Online Retailers: Websites like Amazon, Newegg, and Best Buy often offer competitive prices and customer reviews that help in making informed decisions.
- Manufacturer Websites: Visiting the official sites of brands like Canon, HP, and Epson can lead to exclusive deals, promotions, and warranty information directly from the source.
- Office Supply Stores: Retailers such as Staples and Office Depot frequently have sales on printer scanners, especially during back-to-school seasons and holiday sales.
- Refurbished and Outlet Stores: Many manufacturers have outlet sections or offer refurbished models that function like new at a fraction of the price, providing excellent value for small businesses.
- Local Classifieds and Marketplaces: Platforms like Craigslist, Facebook Marketplace, or OfferUp can yield great deals on lightly used or open-box items from local sellers.
Online retailers are a go-to option as they provide a wide range of products along with user reviews and ratings, making it easier to compare features and prices. They often have flash sales and discounts that can significantly reduce costs for small businesses looking to equip their offices.
Manufacturer websites can be beneficial as they may offer promotions and bundle deals that are not available through third-party sellers. Additionally, purchasing directly can ensure that the product comes with a full warranty and customer support.
Office supply stores typically run seasonal promotions and loyalty programs that can further reduce the price of printer scanners. These stores also allow businesses to physically inspect the product before purchasing, which can be advantageous for making sure it meets specific requirements.
Refurbished and outlet stores are an excellent option for budget-conscious businesses. These products are often tested and certified, providing a cost-effective solution without compromising on quality.
Local classifieds and marketplaces can uncover unique opportunities to find high-quality printer scanners at a lower price. Buying from local sellers can also allow for negotiation and immediate pickup, saving on shipping costs.
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